Chart of Accounts Debit Account

by Henk
(Canada)

Chart of Accounts Debit Account

Chart of Accounts Debit Account

When creating an account within the Chart of Accounts, is there a way to have one account subtract the amount from another account?

Example:

You create a subgroup account called Capital Gain, and another subgroup account called Capital Loss.

Now you want a subgroup total account called Net Gain. How would the account Capital Loss be set up so the amount in this account is subtracted from Capital Gain?

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Jan 03, 2018
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Chart of Accounts Sub Accounts
by: Stephanie

Thank you for your Chart of Accounts debit question. Yes, you can create a subgroup accounts under a main account that will subtract from each other and give you a net total.

This would work in a similar manner to the COGS account which has subcategories of Purchases and Returns & Allowances that net each other out.

You would set it up by creating a Capital Gains & Losses Other Income/Expense Account with a subcategories for Capital Gains and another subcategory for Capital Losses.

This would then give you the subtotal of all Capital Gains and Losses that you are trying to achieve.

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Chart of Accounts Auto Question

by Maarten Verwey
(Apple Valley Ca USA)

Chart of Accounts Auto Expense

Chart of Accounts Auto Expense

Is the Department of Motor Vehicles (DMV) expense a fee or automobile expense?

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Jun 06, 2018
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COA Answer
by: Stephanie

Thank you for your question about about expenses.

Yes, The payment made for DMV registration is an automobile expense.

Feb 24, 2011
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Gift Certificate
by: Anonymous

I sell a gift certificate, when the customer redeems the certificate to what receivables account do I adjust this difference from my daily sales?

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Chart of Accounts Cash vs Equity

by Steve H
(Anchorage, Alaska)

Chart of Accounts Cash vs Equity

Chart of Accounts Cash vs Equity

For a sole proprietorship, do I need to set up a cash account/capitol account or is owner's equity basically the same thing? They both equity accounts correct?

IE: My quickbooks program doesn't have a cash account or capitol account listed in the chart of accounts (I can add one if needed). The chart of accounts does have owners equity listed.

Thanks, Steve

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Jan 03, 2018
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Chart of Accounts Equity
by: Stephanie

Thank you for your question about cash and equity should be shown on the Chart of Accounts. You should have a cash account set up, but it would be an Asset Account.

You should also have both Opening Balance Equity and Retained Earnings Capitol Accounts, in addition to the Owners Equity Account.

The owners equity account might also have two subcategories called Owners Draw and Owners Contributions.

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Chart of Accounts Fee Allocation

Chart of Accounts Fee Allocation

Chart of Accounts Fee Allocation

Where would I allocate a federally required fee to publish the company's tariffs? It seems like it would be COGS, subheading Legal Fees since it is a fixed cost and to distinguish it from Office Expenses - Legal Fees for variable legal fees not directly related to projects.

I don't think it falls under Advertising since it's a federally required fee and fixed cost?

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Jan 03, 2018
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Chart of Accounts COGS
by: Stephanie

Thank you for your question about where to allocate a fee to publish the company's tariffs.

If you would like to distinguish the fee as a fixed cost as opposed to variable legal fees, it is fine to categorize it as a subcategory under COGS to keep it separate.

That or you can give it it's own subcategory under direct legal expense account to track it separately.

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Chart of Accounts Learning T Accounts

Chart of Accounts Learning T Accounts

Chart of Accounts Learning T Accounts

I'm a student and I have a bookkeeping question I have to do a T account the question is If I paid 400 in rent Do I do 2 T accounts 1 for expenses and I'm not sure where the other goes on the chart of accounts.

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Dec 01, 2012
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Paying Rent
by: Anonymous

The two accounts affected would be Cash (an asset), and Rent Expense. Therefore you would debit Rent Expense $400, and you would credit Cash $400.

When you are first learning, expenses can be tricky to understand from a posting perspective. Remember paying Rent is an Expense because it was already used to help run your business. There is, sometimes, a Prepaid Rent account. This is an Asset, not an expense, because it will benefit the business in the FUTURE...it hasn't been "used up" yet like a Rent Expense.

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Chart of Accounts Loss on Disposal

by Morris Yawane
(Port Moresby, Papua New Giunea)

Chart of Accounts Loss on Disposal

Chart of Accounts Loss on Disposal

What I want to know is where in the chart of accounts would "loss on disposal" be found?

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Jan 03, 2018
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Chart of Accounts Disposal Loss
by: Stephanie

Thank you for your question about where in the chart of accounts you would find loss on disposal. A disposal account is a gain or loss account that shows up on the profit and loss statement.

It is used to record the difference between the disposal proceeds and the amount of the asset that is being disposed of. The account is usually labeled "Gain/Loss on Sale"

May 30, 2011
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Loss on Disposal
by: Henk

I believe you will find in your Chart of Accounts that there is an area within REVENUE for Capital Gains, Capital Losses, or Other Income.

You could do as I have, and specifically set up an account within "Other Revenue" for Capital Gains.

If it is a Loss it will simply be a negative value.

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Chart of Accounts Miscellaneous

by Madi
(London)

Chart of Accounts Miscellaneous

Chart of Accounts Miscellaneous

When a parking permit is paid out from mt petty cash account is this a miscellaneous expense? Also, does council tax go into a General rates account?

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Jan 03, 2018
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Chart of Accounts Parking Permi
by: Stephanie

Thank you for your miscellaneous chart of accounts question regarding where a parking permit and counsil tax should be categorized.

You can put a parking permit as a subcategory under Automobile Expenses, while the counsil tax can go into a subcategory under Tax Expenses.

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Chart of Accounts Income Tax Refund

by Shari
( Nampa, ID)

Chart of Accounts Income Tax Refund

Chart of Accounts Income Tax Refund

Which account should an income tax refund go to on the Chart of Accounts?

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Jan 03, 2018
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Chart of Accounts Tax Refund
by: Stephanie

Hello Shari,

Thank you for your question about which account an income tax refund should be categorized to on the Chart of Accounts.

If you are a sole proprietor and are receiving an income tax refund that you are depositing into the business, it would go into the Owners Contribution (equity) account.

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